Health & Safety Policy
| Name of Club | ZEN UP |
| Location | 206 Witton road, Aston, Birmingham, B6 6LB |
| Contact Person | Mohammed Nurul Amin |
| Date | 06TH June 2023 |
| Date modified | |
| Next Review | then every 3 years OR, in the following circumstances: |
| Changes in legislation and/ Government guidance | |
| As required by the Local Safeguarding Children Board, UK Sport and/ Home Country Sport Council | |
| As a result of any significant change or event |
Statement of Intent
This is the health and safety policy statement of ZEN UP, we as an organisation are committed to safeguarding the health and safety of all individuals who deliver or take part in our sport sessions by ensuring the standards set out below are adhered to at all times:
The coaches and volunteers will comply with appropriate health and safety requirements. This will be done in accordance with the requirements as stated in the Health and Safety at Work Act 1974.
All coaches will undertake a thorough health and safety risk assessment prior to a session commencing, including locating the nearest first aid box and fire alarm. This is to ensure sessions are delivered in a safe environment.
All coaches must ensure that any injuries or accidents that occur during the session are reported to a senior member of staff. Parents/carers must also be made aware.
The coaches will ensure that all coaches are provided with safe equipment that enables sessions to be delivered safely and at no risk to them or the participants if appropriate.
All coaches have a responsibility to ensure only safe equipment is used in a session. All coaches must check equipment prior to the session commencing and report any unsuitable equipment to the relevant person within the setting.
Coaches and volunteers must ensure that all equipment is stored away safely at the end of the session ready for the next session to commence.
ZEN UP is committed to providing training to ensure that participants are able to operate any equipment safely. In addition, all appropriate staff are required to hold an up-to-date safeguarding certificate. The management committee will ensure that this policy is reviewed annually. This review will ensure any necessary changes in health and safely law can be included.
Signed by:
Mohammed Nurul Amin
Date: June 2023
SOME USEFUL CONTACT INFORMATION
The following list a few websites and contact telephone numbers which may be useful:
National Society for the Prevention of Cruelty to Children
NSPCC Helpline 0121 227 7577
146 Hagley Road
Birmingha
B169NX
Childline
Tel: 0800 1111
IF YOU ARE NOT SURE WHAT TO DO
Advice can be obtained by telephoning the NSPCC helpline on 0800 800 500
Procedure Flowchart downloaded via NSPCC Child Protection in Sport
CPSU procedure flowcharts
Outline safeguarding reporting procedure concerns
1. About the behaviours of the organisation's staff member or volunteer(e.g. allegation about a coach or officer's behaviour towards a child)
(e.g. suspicions or allegations of poor practice or possible abuse)
Individual alerted to concerns reports to organisation / club / facility or event.
Safeguarding Lead Officer completes the safeguarding incident report form and forwards a copy to the Safeguarding Lead.
Safeguarding Lead Officer (if appropriate in consultation with Case Management Group and / or Children's Social Care, Police or LADO) determines the route for further action to be taken (e.g. does the matter appear to be poor practice or possible abuse, and records actions taken and agree).
Disciplinary investigation undertaken and hearing held.
Outcome of disciplinary process (e.g. no case to answer, advice or warning given, training / support required, other sanctions, or exclusion). Consideration of referral to DBS, if appropriate.
Disciplinary appeals process
Disciplinary process initiated - investigation may be delayed pending outcome of statutory agencies' processes. Support from LADO.
Full disciplinary investigation undertaken and hearing held outcomes and possible appeal.
Children's Social Care and/or Police hold Strategy Meeting (may include sports organisation rep) and agree investigation process
Outcome of Children's Social Care or Police investigation (e.g. NFA, criminal prosecution, assessment of risk etc.)
(e.g. allegations reported about an individual working for a partner organisation)
(e.g. suspicions or allegations of poor practice or possible abuse)
Individual alerted to concerns reports to organisation/club/facility or event.
Safeguarding Lead Officer completes the safeguarding incident report form and forwards a copy to the Safeguarding Lead.
Safeguarding Lead Officer (if appropriate in consultation with Case Management Group and/or Children's Social Care, Police or LADO) determines the route for further action to be taken (e.g. does the matter appear to be significant poor practice or possible abuse, and records actions taken and agreed).
Contact safeguarding lead in employing / deploying organisation and pass on concerns. Record actions and plans agreed. Follow up in writing within 24 hours, cc'ing the individual.
or
Contact the safeguarding lead in the individual's employing/deploying organisation to pass on the information. Secure and record their commitment to refer to statutory agencies, and seek confirmation when this has been undertaken. If not agreed - contact statutory agencies directly.
Safeguarding Lead Officer records actions and plans agreed and follows up referrals in writing within 24 hours.
(e.g. at home, school or in the community))
(e.g. suspicions of bullying at school, allegations of abuse within the family etc.)
If child requires immediate medical attention arrange this and ensure that medic is informed that there may be a child protection concern or allegation.
Member of staff, coach or volunteer reports to/consults with organisation/club/facility or event Safeguarding Lead Officer, and completes the safeguarding incident report form and forwards a copy to the Safeguarding Lead.
Safeguarding Lead Officer makes decision on immediate referral to or consultation with Children's Social Care or Police; records actions taken / agreed (including who will inform parents).
Safeguarding Lead Officer sends written safeguarding report to Children's Social Care / Police within 24 hours, and considers need for support or advice for original referrer or others involved.